Data controller
The Swedish Arts Council (organisation number 202100-1280) is the data controller for the processing of personal data within the authority’s activities.
When do we process your personal data?
The Swedish Arts Council processes personal data in various parts of its activities, including when you:
- apply for or report on a grant,
- represent an organisation applying for a grant,
- participate in reference groups, working groups or other assignments,
- apply for employment with the Swedish Arts Council,
- participate in conferences, seminars or other events,
- contact the authority,
- use our websites or digital services,
- participate in a survey, for example a questionnaire or interview.
Why do we process personal data?
The Swedish Arts Council processes personal data in order to fulfil its remit in accordance with laws, regulations, government assignments and other governing provisions. Processing may, among other things, be necessary in order to process cases, make decisions, administer grants, make payments, follow up activities, compile statistics, communicate with applicants and other parties concerned, and develop and manage our services.
Legal basis
All processing of personal data must have a legal basis under the General Data Protection Regulation.
The Swedish Arts Council primarily processes personal data where this is necessary for the performance of a task carried out in the public interest or in the exercise of official authority. Certain processing takes place in order to comply with legal obligations. In specific situations, processing may be based on a contract or consent.
Official documents and confidentiality
The Swedish Arts Council is a government authority. Documents received by or drawn up by the authority may therefore constitute official documents.
If someone requests access to a document, the Swedish Arts Council conducts an assessment under the Public Access to Information and Secrecy Act before the document is disclosed. Information subject to confidentiality is not disclosed.
How long do we retain your personal data?
The Swedish Arts Council retains and disposes of personal data in accordance with archival legislation, the regulations of the Swedish National Archives and the authority’s information management rules.
Certain information must be retained for a long period, while other information is disposed of when it is no longer required for its purpose.
Your rights
When the Swedish Arts Council processes your personal data, you have, under the General Data Protection Regulation, among other things, the right to:
- receive information about how your personal data is processed,
- request access to your personal data,
- request rectification of inaccurate data,
- in certain cases request restriction of processing,
- object to certain processing,
- in certain cases request erasure,
- in certain cases have data transferred to another recipient.
These rights apply to varying extents depending on the legal basis for the processing and may be restricted by other legislation, for example rules concerning official documents and archiving.
If you have protected personal data
If you have protected personal data, a confidentiality marking or are otherwise in need of protection, you should contact the Swedish Arts Council before submitting information to the authority.
We can then provide information about appropriate contact channels and the restrictions resulting from the principle of public access to official documents.
Websites and digital services
When you use the Swedish Arts Council’s websites and digital services, we process certain technical information about your use. This may include information about IP address, web browser, operating system, pages visited and other technical data generated when using the service. The information is used to ensure that our websites function properly, to develop and improve our services, and to compile visitor statistics.
For certain services, the Swedish Arts Council uses external suppliers. Such suppliers may only process personal data for the purposes determined by the Swedish Arts Council and in accordance with the Swedish Arts Council’s instructions.
Conferences, seminars and events
In connection with conferences, seminars and other events, the Swedish Arts Council processes personal data in order to administer participation and conduct the event.
In connection with registration, we provide information about the personal data processing applicable to the individual event. If participant lists, name badges, photography, filming or other forms of documentation are used, we provide information about this in connection with the event.
Photography and audio recording
At certain events, the Swedish Arts Council may photograph or film for information, communication and documentation purposes.
If photography or filming takes place, we provide information about this in connection with the event.
Photographs, films and other documentation may in certain cases constitute official documents.
Grant systems and e-services
The Swedish Arts Council uses various digital services for applications, processing, decisions, payments, reporting and follow-up of grants.
Specific information on the processing of personal data in each service is available here:
- Information on the processing of personal data in the Swedish Arts Council’s new application system
- Information on the processing of personal data in the Swedish Arts Council’s Online Service [LINK]
Data Protection Officer
The Swedish Arts Council’s Data Protection Officer can be contacted at:
dataskyddsombud@kulturradet.se
The Data Protection Officer answers questions about the Swedish Arts Council’s processing of personal data and about your rights under the General Data Protection Regulation.
Complaints
If you believe that the Swedish Arts Council is processing your personal data in breach of data protection rules, you have the right to lodge a complaint with the Swedish Authority for Privacy Protection (IMY).
Read more
For certain processing activities, the Swedish Arts Council provides supplementary
information in connection with the service or context in which the personal data is collected.
- Information on the processing of personal data in the Swedish Arts Council’s new application system
- Information on the processing of personal data in the Swedish Arts Council’s Online Service [LINK]
- Coookies on the website
- Accessibility on the website
- More information about GDPR: Swedish Authority for Privacy Protection (IMY)